Wedding Planning Roles


Do you need help planning your wedding? Where do you start? Are you looking for a wedding planner, or a wedding coordinator? Maybe you've already called various venues and spoken with their venue coordinator. The services all sound familiar so if you're finding it a little confusing, you're not alone. Actually, each provides a very different service so it helps to know what services you're looking for before you start to spend your wedding budget. A wedding planner works with many different kinds of vendors, from bridal shops and wedding photographers to DJs and gift registry services. Their experience with many different kinds of weddings allows them to offer a wide variety of options you can choose from based on availability, theme, complexity, and price. As they learn more about your personal tastes and preferences, they're able to personalize your wedding day. As a certified professional, a wedding planner is hired by you to represent your best interests and to work with reputable suppliers on your behalf. They're also required to follow the ethical guidelines that prevent them from receiving any personal gain from working with particular vendors. Instead, their professional affiliations work in your favour, allowing them to pass on any savings directly to you and make the most of your budget. As a creative planner, I love to see the smile on a client's face when they see all the personal details that will make their celebration completely unique and memorable. I personally attend your wedding to make sure that everything runs smoothly, the guests are free to relax, and your enjoyment is the top priority of the day.

A Month of Wedding Coordinator works with the vendors you've already chosen when you put together your own wedding plan. They receive a confirmed list of suppliers and put together a detailed timeline to coordinate the set up and take down required for each vendor the couple has hired for their event. This approach can save some money, however choosing suppliers you haven't worked with before can sometimes bring unexpected costs too. Maybe a friend who was going to make floral arrangements didn't order the flowers in time, and the rush fee doubled the cost. Or maybe you find out too late that the party rental company doesn't offer a delivery service and you suddenly need to call on all the friends you know with pick up trucks. It happens! My experience as a wedding coordinator helps me to go through your plan to make sure the details are looked after. This frees up your time to enjoy the weeks leading up to your wedding so that you can spend time with family and friends without worrying about the details. As a wedding coordinator, I also attend your wedding so that I'm available on site to make sure that all goes according to plan, the guests are free to enjoy themselves, and the clean up is all looked after.

A Venue Coordinator is a very helpful resource for both couples and wedding planners. They provide you with information about any services available through the venue, and work to ensure that both parties meet the requirements of the venue contract. If the venue provides banquet or catering services, the venue coordinator will work with you to plan your menu, provide you with pricing, and make arrangements with the chef. One great advantage of working with a venue coordinator is their familiarity with the facility, however that can be inconsistent if there are changes to staff, management, or policy. It can be disappointing to find out the person you've been working with is no longer working there, not scheduled to be there the day of your wedding, or you find yourself having to explain things that have already been discussed with another employee. Venue coordinators often have great recommendations concerning layout options, however they don't offer the services that a wedding planner would such as arranging your seating plan, helping guests, or removing the lipstick from your wedding dress. Once the date and services are confirmed and the deposit is received, the venue coordinator's involvement with the actual planning is usually minimal. They are accountable to you on the day your contract starts, and their goal is to make sure that the operations run smoothly once everything arrives on site, and that things wrap up neatly when the wedding is over.

Each of these planning roles can be an asset to you as you think about how you want to plan your wedding. Understanding the differences and limitations of each can help you avoid disappointment by having realistic expectations. If you'd like to arrange a free meeting to talk about your wedding planning, please call us at 250.772-3080.